Privacy Notice

Privacy Notice: Data Protection Act 1998
How we use your information

We process personal information relating to our pupils and may receive information about them from their previous school or college, local authority, the Department for Education (DfE) and the Learning Records Service. We hold this personal data to:

  • support our pupils’ learning
  • monitor and report on their progress
  • provide appropriate pastoral care; and
  • assess the quality of our services

Information about our pupils that we hold will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information. For pupils enrolling for post 14 qualifications, the Learning Records Service will give us the unique learner number (ULN) and may also give us details about their learning or qualifications.

In addition once our pupils reach the age of 13, the law requires us to pass on certain information about them to Northumberland County Council who have responsibilities in relation to the education or training of 13-19 year olds. We provide them with these pupils’ names and addresses, dates of birth, name(s)/address(es) of their parent(s)/carer(s) and any other information relevant to their role.  We may also share certain personal data relating to children aged 16 and over with post-16 education and training providers in order to secure appropriate services for them.

A parent/carer can ask that no information apart from their child’s name, address and date of birth be passed to Northumberland County Council by informing Kate Simpson, Senior Performance Analyst at The Three Rivers Learning Trust (contact details below). This right is transferred to the child once he/she reaches the age 16. For more information about services for young people, please go to the local authority website.

We will not give information about individual pupils to anyone without the consent of their parent / carer unless the law and our policies allow us to. We are required, by law, to pass some information about our pupils to the Department for Education (DfE). This information will, in turn, then be made available for use by the LA.

If you need more information about how the local authority and/or DfE collect and use this information, please visit:

If you cannot access these websites, please contact the LA or DfE as follows:

Miss Suzanne Finnie
Data and User Liaison Officer
Childrens Services
County Hall
NE61 2EF
Public Communications Unit
Department for Education
Sanctuary Buildings
Great Smith Street

If you want to receive a copy of the information about you/your child that we hold, please contact:

Kate Simpson
Senior Performance Analyst
The Three Rivers Learning Trust
King Edward VI School
Cottingwood Lane
NE61 1DN
01670 515415